Vision / Mission Statement

                The Registrar’s Office remains at the forefront of admissions and information – where students, applicants, alumni, parents, private and public organizations come and get information.

                It is our vision to have this service easily accessible to everyone. This is also the place where documents and records issued by CHED and other government agencies such as the LEB, Department of Foreign Affairs, the Bureau of Immigration and Deportation, and TESDA are kept. Being the custodian of permanent files, the Registrar’s Office intends to use the “access and preserve” approach in records handling. An institution’s legacy is enshrined in its records because they speak of what was done, how it was done, why it was done, when it was done and who did it.

Goals

• Quality and Excellence of Service. Provision of quality and excellent
  service to all clients: students, applicants, alumni, parents and institutions;
• Responsiveness in the transmission of information related to course
  structures and curricular matrices;
• Access and preservation of permanent and vital records and proper retention and disposition of other collected data in relation to enrollment; and
• Efficiency and effectiveness in the performance of responsibilities in
  relation to work-related responsibilities.

The office operations of the Registrar’s Office cover the Student Records & Certification Unit, Evaluation and Reports Generation Unit, Enrollment, Scheduling, Foreign Student Admission, Graduate Education Evaluation and Extension Program Unit, Records Management and Data Processing Unit, and the Administrative and Technical Unit. Maintenance of an effective admission and registration office requires that these functions be properly carried out.

• The Student Records and Certification Unit issues transfer credentials, transcript of records, enrollment certifications and degree verification of academic documents for employment purposes, travel abroad, scholarship grants, application for board or bar examinations, course descriptions, verification of the academic records and status of students and graduates; ensures that transcripts of records are based on accomplished, evaluated and approved Form 9 and course cluster or group evaluation requirements form; checks transcripts of records and Form 9 before these are submitted for signature authority; maintains students and applicants alphabetical records by school year and creates new files for freshmen students, transferees, degree holders, and special students; posts grades manually into the Registrar’s copy of student’s certificate of registration, processes grade changes, incomplete grades,
  report of grades, enrollment changes, and provides document imaging technology by scanning critical students and applicants’ recurrent records of documents to optical disks. One (1) Unit Registrar, Student Records and Certification Unit, One (1) Records Clerk, One (1) Counter- Window Records Clerk.

• The Evaluation and Reports Generation Unit assesses the academic performance of students to determine year level and credits earned for purposes of graduation; systematizes academic grades and credits of students into the Form 9 and undertakes a thorough check against a prepared evaluation form of academic program course clusters to determine compliance threshold requirements before the Form 9 is signed by the Registrar; ensures that the Commission on Higher Education (CHED) and LEB regulations as well as University policies regarding sequence of courses, course contents, semester load, residency requirements, and cross-enrollment are enforced and complied with; schedules the evaluation of student records and application for graduation
  every term; advises students to apply for the evaluation of their academic performance at least one semester/term before their graduation; provides a bound and notarized (for non-autonomous HEIs) list of graduates to CHED and LEB every semester or term; prepares the following CHED Forms in compliance with CMO No. 10, Series 2003, Higher Education Institutions (HEI’s) Information/Data Collection and submits the same on or before September 30 every first semester of each school year:

1. CHED E-FORM A – Institutional Profile
2. CHED E-FORM B/C – Student Enrollment/Faculty/Graduates Status
3. CHED E-FORM E-7 – Faculty Statistics
4. CHED E-FORM E-5 – Faculty Profile; and prepares the following enrollment reports forty-five (45) days after the last day of enrollment of every term in compliance with CMO No.2, Series 2005:

1. Enrollment List Report for all programs containing course and
major, curriculum year, units enrolled, and gender.
2. Enrollment List Report for foreign students containing course and
major, curriculum year, units enrolled, and gender.
3. Enrollment List for NSTP.
One (1) Unit Registrar, Evaluation & Reports Generation, Two (2)
Records Specialists

• Enrollment, Scheduling, Foreign Student Admission, Graduate Education Evaluation, and Extension Program Unit manages registration activities; communicates with students about credit registration activities, processes, policies and procedures; produces each semester’s schedule of classes and notifies students of dissolved courses, schedule changes and assigns general purpose classrooms; takes care of the application for admission and transfer of foreign students, as well as Filipino students who have undergone studies abroad; processes student’s visa application from abroad including determination of the validity of admission or entry
  documents of foreigners; handles the implementation of government agencies regulations such as CHED, LEB, BID, and DFA pertaining to the entry and stay of foreign students in the Philippines; and assesses the academic performance of master’s and doctoral students to determine credits earned for purposes of comprehensive examination, thesis and dissertation compliance threshold and  graduation, serves as the official desk for processing and recording admission requirements, performance evaluation, comprehensive examination, graduation requirements and diploma and transcripts of records of PCU cross border and regional
  extension programs.
  One (1) Assistant Registrar, One (1) Liaison Officer, One (1) Records
  Clerk.

• Records Management and Data Processing Unit handles records of
  enrollment data, computer or structured data collection, storage, retrieval,
  and management of records; takes care of data entry activity to maintain
  alumni database build-up at the ITD databank; maintains a records
  processing center for records inventory and applies the approved records’
  retention and disposition policy; conducts periodic records inventory
  of inactive and active records; provides document archival imaging of
  processed records, and schedules transfer of processed records to the
  University Archives.
  One (1) Unit Registrar, Records Management and Data Processing
  Unit, One (1) Data Entry Clerk, One (1) Records Specialist (Inventory).

• The Administrative and Technical Services writes and maintains complete
  documentation for all processes, policies and procedures within each
  area of the Registrar’s Office, coordinates with ITD in the evaluation of
  processes and computer systems within the office and implementation of
  new technologies and procedures, coordinates with ITD in the provision of
  imaging technology to ensure better access and preservation of records;
  coordinates with academic deans regarding academic decisions on credit
  transfer equivalency of units earned in other CHED accredited HEIs
  and implements the provisions of CHED-TESDA Ladderization National
  Certification Scheme; in-charge of the day-to-day administrative operations
  and activities of the office in relation to other offices in the University;
  carries out academic policies and procedures related to admission and
  registration with the concurrence of the academic deans and the Vice
  President for Academic Affairs; works with academic deans, department
  heads, and other administrators regarding the academic activities of
  students, revision of program curriculum, and the offering of new courses;
  disseminates relevant CMOs regarding CHED, LEB and TESDA regulatory
  guidelines on minimum curriculum contents of academic programs, time
  and clustering matrices, and formal submission requirements.
  One (1) Registrar, One (1) Records Clerk

Schedule – Philippine Christian University (pcu.edu.ph)